At its heart ParentPaperwork is the sum of suggestions and recommendations from our school customers. Today we’ve released a group of small improvements and enhancements – all of which have come about through feedback from our schools.
File uploading warning
You can upload any number of PDF files to a Slip to make them available to Parents, perfect for information sheets, brochures, camp packing lists. However, if you select a number of files to upload, it’s been possible to click the Save button for the Slip before all the files had completed uploading. And thus lose the files. We’ve added a warning that prevents you from saving a Slip until all file uploads are done.
Disable Parent Contact updates
Many schools value the opportunity to solicit contact updates from parents when they are completing online forms, using the box at the bottom of the Slip. It can be a great way of keeping your contact lists refreshed.
However, some schools have expressed concerns that parents might come to rely on this as a way of communicating a contact update – and unless the school has a process in place to manage these changes, the information might not be actioned.
We have added an option to disable the display of the Parent Contact fields on all Slips you send out. Click on your user name at the top right, then click Settings > Configuration.
The option is called ‘Allow Contacts to update details’.
Display SMS credits
We introduced SMS text notifications earlier this year, and they have proven very popular with schools. Whilst response rates to our email notifications are excellent, SMS messages provide another way of prompting parents to click through and complete their forms. Plus of course SMS messages can be sent via our Broadcasts feature.
What we neglected to do was provide a way for schools to monitor their SMS usage, so we have added this information to the Configuration page.
Click on your user name at the top right, then click Settings > Configuration, your current SMS credits purchased and used are displayed in your subscription information at the top of the page.
Print all Parent Responses for a Slip
ParentPaperwork’s mission in life is to replace paper forms in schools. However, we are conscious that many schools must operate within legacy policies, and that a move to being fully online might need to be introduced incrementally.
We have been asked a number of times recently if it is possible to print all the Responses submitted by Parents. Up until now you have only been able to print one at a time, by clicking to view the individual Response and then clicking the Print button.
We have added a new button at the top of the Slip Responses called ‘Print Slips’. This will open a new window, with all of the information submitted by Parents, one Slip at a time. It does not display the School fields, just those completed by parents. Whilst the on-screen display is continuous, when you print to paper or PDF it should break each Slip onto a new page.
Continuous scrolling on Student Lists
The lists of Slips, Students and Parents all automatically scroll through pages as you move down the page, saving you to have to deliberately click to the next page. We’ve added this to the Student Lists page as well – as more schools use ParentPaperwork more intensively we’ve noticed they are creating more and more Student Lists.
Prevent use of a Form Template with no fields allocated
There’s been a piece of weirdness floating around for ages – you click to add a new Slip and select a Form Template, but everything stops. Turns out it’s because whilst you might have created the Form Template, you have not used the Form Design page to add any fields. Now if a Form Template does not have any fields allocated it will not be displayed on the Select Template list, plus there’s a red triangle warning on the Form Templates page.
Don’t forget, we love hearing your feedback and ideas, don’t hesitate to contact the ParentPaperwork team!