ParentPaperwork launches game-changing new online forms feature for students

We have big news for ParentPaperwork schools to kick off 2017! We are pleased to announce the launch of our most important new feature in twelve months – sending online forms to Students.

Hundreds of schools in seven countries now use ParentPaperwork to send online forms to their parents and staff, and capture and report the responses – and they all see huge savings in time and money as a result.

We listen carefully to the feedback from our schools – and for some months they’ve been saying how much they love the current modules, but then list all the forms they need to send to students, like sports registrations, subject electives selection, school council elections, student surveys; and prefect voting.

The ParentPaperwork team mused on this feedback for a couple of months and figured out the best way to deliver student form functionality to our schools customers. Over the Australian summer our tech team has worked hard to create this new functionality and we’re very proud to reveal it to you.

A new Module within the ParentPaperwork Suite

Now when you set up a new form, you have the choice of it being completed by either the parent or the student. You can also ask that a read only copy be sent to the other – so send a form to parents with cc to students; or send a form to students with a cc to parents. Everybody gets kept in the information loop – no unnecessary surprises!

We’re very excited about this brilliant new functionality. The ParentPaperwork team is proud to offer it at no charge to all our current full suite subscription customers (those with both Parent Slips and School Forms modules). We will be charging for this feature for newbies in the year ahead, so this is our special gift to you for your input, ideas and savvy!

You can now select students to complete a form

Traditional paper-based processes are quite simply broken and no longer workable in today’s world, where accountability, risk management and statutory compliance are critical issues for school leaders globally. ParentPaperwork provides your school with a robust, secure system to replace all your paper forms.

With the launch of our new Slips to Students functionality we can confidently say ParentPaperwork is easily the most comprehensive, fully featured, administration data capture, management and reporting platform for K-12 schools, kinders and ELC’s in the world. And it’s all built and managed right here in Melbourne, Australia, with customers as far afield as the Czech Republic, Canada and Portugal.

This is just the start of what we’ve planned to be a huge year! The ParentPaperwork team has several major new features slated for 2017 and I can’t wait to tell you all about them over the coming months, especially the forthcoming Metrics and Data Analysis Module!

New permission feature is the perfect solution for Class Parent Representatives, and private music and drama teachers

In many schools parents play a key role promoting community amongst parents and students by acting as class representatives. Class Reps organise social gatherings, working bees and other opportunities for parents to come together and enjoy each other’s company, swap stories, share advice and discuss their childrens’ schooling.

Some Class Reps also organise and roster parent helpers in the classroom itself, to provide support to the teachers.

We have released a new user permission feature that is the perfect solution for Class Parent Representatives, or any other person who needs to communicate with the parents from one or more nominated lists of students, but who should not have access to other information from the school, or even those lists if it is not information they created.

Private music and drama teachers are a great example, they need to be able to communicate with the parents of the students they teach, but as they are not school staff, they should not be able to interact with information unrelated to their work.

Schools can configure ParentPaperwork to enable Class Reps to have access limited to just the classes in which they are involved, by restricting users to only be able to see and interact with information specific to one or more Student Lists.

To allocate a User to a Student List click your User Name at the top right, select Configuration, and then Users.

In the field ‘Only these Student Lists’ start typing the name of the Student List you wish to allocate. A drop down list of choices will be displayed, click the one you require.

manage-user

Allocating a user to a Student List means that person can only see Slip, Broadcast, Student and Parent Contact information connected to that List, they cannot view information associated with any other Lists.

If a User is allocated to one or more Student Lists, you’ll find the ‘Only the User’s Slips’ option is selected by default and cannot be changed. This means they can only see Slips and Broadcasts they create or are on the workflow for. So even if the school has sent out Slips to parents for the Student List, the user will not have access to those Slips or the information submitted back by parents.

If you would like more information about how ParentPaperwork can help Class Reps and other similar users please email support@parentpaperwork.com.

New tutorial videos showing you step by step how to perform many of the common tasks in ParentPaperwork

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Today’s we’ve launched our first tutorial videos, showing you step by step how to perform many of the common tasks in ParentPaperwork. We already have a pretty comprhensive Help and Support section, with many articles containing instructions and answers to frequently asked questions. But we know a picture tells a thousand words, and the new tutorial videos provide a straightforward and visual explanation for a range of topics:

  • Importing Student & Parents
  • Managing Student records
  • Add a new Slip
  • Student Attributes
  • Form Template Design
  • Managing Parent Contacts
  • Managing Workflows for Form Templates
  • Exporting data from a Slip
  • Managing Student Lists
  • Exporting data from Slips by date

The videos are available on the Help pages, accessible from the Help option on the top menu bar after you sign in.

Here’s an example of one of the tutorials, showing you how to Add a New Slip.

New Feature: Send reminders for Slips to Parents; Clone and Delete options moved

Today we have released a great new feature for ParentPaperwork, the ability to trigger additional reminders to parents for Slips they have not yet responded to. Up until now there has only been one automated reminder sent to parents, based on the Due Date for the Slip. If a parent does not respond by the Due Date they are sent an email reminder.

Whilst we are seeing fantastic response rates from parents (in general our analysis shows greater than 50% of parents respond within 24 hours, and many even sooner than that) we all know that some people can require a little ‘hurry up’.

The new feature allows you to schedule a reminder to be sent the next morning for any of your Slips.

After you log in to ParentPaperwork, click through to view your Slip. You will find a new Action drop down menu at the top. There are three options:

  1. Send Reminder
  2. Clone Slip
  3. Delete Slip

send-reminder

The Clone and Delete functions used to be buttons at the bottom of the page, but we decided to move them to this new menu for a couple of reasons: firstly they are not used regularly; secondly the row of buttons at the bottom was quite busy, so we left the buttons we see you using regularly, like Preview, and moved these two.

Clicking the Send Reminder button opens a popup window:

send-reminder-2

If you click the blue Send Reminder button, we will add a new reminder to be emailed to Parents the next morning (the reminders are sent around 7am).

You can only schedule a new reminder for each Slip each day – eg you cannot send more than one reminder for a Slip in a day.