There’s nothing worse than staring at a blank piece of paper waiting for inspiration to strike. The same could be said when you are confronted with creating a new form.
Life is so much easier when you can lean on your professional network and learn from their past experiences – and ParentPaperwork now gives you access to the collected wisdom of school administrators around the world via our new Form Template Library.
The Form Template Library is a collection of dozens of Form Templates you can add to your school’s ParentPaperwork account. We’ve curated a group of many different Templates from our schools around the world and made them available to everyone to use.
To access the Form Template Library, click the Form Templates link on the left menu, and click the Add New button at the top of the Form Templates List page.
The New Template page has two tabs, the first is to create a new Template from scratch, the second tab is the Form Template Library.
You will see a list of all the Templates in the Library, and can filter and search by keywords and Categories.
Click the Preview button to see what the Template will look like. To install the Template into your School account, click the blue Select button.
Once you’ve installed the Template you will be able to edit and manage it just like any other of your Form Templates.
Photo: Creative Commons/OpenScheduler
As more and more schools come on board, and use ParentPaperwork more frequently, we continue to look for ways to present information in easy to understand ways.
Some schools who have been using ParentPaperwork for a while, and built up a large library of Form Templates, have suggested we should introduce a better way to organise the Templates into groups, so we’ve introduced a new feature to enable you to categorise your Form Templates.
Managing Form Template Categories
The categories are managed from the Settings page – click on your user name at the top right, and select Settings > Form Template Categories.
You can have as many Categories as you like. Click the blue Add New button to create a new Category.
Assign Templates to Categories
When you edit a Form Template you can assign the Template to one or more Categories. Click the Categories field to see a list of available Categories, and click on the one you want to allocate.
The assigned Categories will be displayed, click the small X to de-allocate.
Creating a new Parent Slip
When you create a new Parent Slip, the available Form Templates are displayed grouped by Category. By default all will be displayed, but you can filter to a Category by clicking the relevant Category Name in the left hand list.
Click the blue Go button to create your new Slip from the desired Template.
We’ve added a couple of new features to the Form Template Builder in ParentPaperwork this week.
Editing Section Titles
Each Form Templates has usually two sections, in the case of Parent Slips the first section contains the fields filled out by the School; and the second is for the fields filled out by the Parent.
Until now these section titles have been set by default, but now users can update them.
Click the pencil icon at the right hand end of the section title, and a window will open for you to change the title.
These titles display when staff are completing forms within ParentPaperwork, so it’s a help when they are reflective of the type of the information being captured on the particular template.
Read Only Labels in the School fields section
It has long been possible to create read only text blocks in the Parent fields section at the bottom of a Form Template, but we now have extended that to the School fields section – in fact we’re not quite sure why this wasn’t always possible 🙂
Start by dragging a new text field into the section, then click the pencil icon to edit. The pop up window includes a check box called ‘Read Only Label’.
Tick the box, the default value field will be hidden, and the Field Required checkbox will be disabled (as it’s not applicable). Enter your text into the Field Name box and click the Update Field button.
In the design view you will see the new Label displayed.
When you create a new Slip or Form from the template the text will be displayed.
Each label can hold up to 500 characters, if you need to show larger amounts of text, just use multiple text fields on the Template.