New Parent Slip and School Form User Permissions available

We’ve had a bunch of feedback recently from schools piloting our new School Forms module about User permissions. One request has been the ability to split a User’s read only/edit permissions between Parent Slips and School Forms.

For example, you might have a staff member who only needs View Only Permission for Parent Slips, to generate reports and search for parent Responses. But as a member of staff they need to be able to add and edit School Forms.

We’ve now split the permission, so it can be set separately. To edit a user click your User name at the top right, then Settings > Users. There are now two fields:

  1. Parent Slips User Permission
  2. School Forms User Permission

The ‘Only these Student Lists’ option remains in force for Parent Slips, and the ‘Only the User’s Slips/Forms’ remains active both for Parent Slips and School Forms.

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New permission feature is the perfect solution for Class Parent Representatives, and private music and drama teachers

In many schools parents play a key role promoting community amongst parents and students by acting as class representatives. Class Reps organise social gatherings, working bees and other opportunities for parents to come together and enjoy each other’s company, swap stories, share advice and discuss their childrens’ schooling.

Some Class Reps also organise and roster parent helpers in the classroom itself, to provide support to the teachers.

We have released a new user permission feature that is the perfect solution for Class Parent Representatives, or any other person who needs to communicate with the parents from one or more nominated lists of students, but who should not have access to other information from the school, or even those lists if it is not information they created.

Private music and drama teachers are a great example, they need to be able to communicate with the parents of the students they teach, but as they are not school staff, they should not be able to interact with information unrelated to their work.

Schools can configure ParentPaperwork to enable Class Reps to have access limited to just the classes in which they are involved, by restricting users to only be able to see and interact with information specific to one or more Student Lists.

To allocate a User to a Student List click your User Name at the top right, select Configuration, and then Users.

In the field ‘Only these Student Lists’ start typing the name of the Student List you wish to allocate. A drop down list of choices will be displayed, click the one you require.

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Allocating a user to a Student List means that person can only see Slip, Broadcast, Student and Parent Contact information connected to that List, they cannot view information associated with any other Lists.

If a User is allocated to one or more Student Lists, you’ll find the ‘Only the User’s Slips’ option is selected by default and cannot be changed. This means they can only see Slips and Broadcasts they create or are on the workflow for. So even if the school has sent out Slips to parents for the Student List, the user will not have access to those Slips or the information submitted back by parents.

If you would like more information about how ParentPaperwork can help Class Reps and other similar users please email support@parentpaperwork.com.