Online tools such as ParentPaperwork are a great way to reduce teacher workload.
Where do forms fit in?
This is not a new topic that I’m about introduce. And it’s one I’m hoping for the sake of my 9 month old niece in Phoenix, Arizona and my children’s future children and their teachers, will be solved sometime soon.
What am I talking about? Well as the CEO of an Edtech startup based in Melbourne, Australia one of the key issues that we talk about in our office amongst the team, is ways that we can help schools run better by using the ParentPaperwork platform to automate paper form processes inside the administrative function of the school. And just because what we do deals with administrative forms, doesn’t mean we don’t positively impact teachers too. It does and I’ll explain more further in.
Teacher workload is not going away as an issue
In the education news sources I scanned last month in Melbourne The Age highlighted a new survey, ‘Put Education 1st‘, commissioned by the Australian Education Union’s Victorian branch which found that most teachers are failing basic tasks due to out-of-control workload. You can quibble on the numbers, however when surveying 13,000 teachers leads the survey to the conclusion that teacher workload is going crazy, then I pay attention.
50 to 60 hour work weeks, the new normal?
Earlier this month the BBC reported that many teachers in the UK were working 60 hour weeks. This compares to the Australian teachers who are working in the 50 to 55 hour range and Australian principals over 60 hours a week. The BBC story drew on a report from the Education Policy Institute that used data from the OECD’s Teaching and Learning International Survey between 2012 and 2014. Again the issue of teacher workload and the issue of administrative tasks is mentioned over and over.
One thing I know for sure as a parent who has one child who has made it through 13 years of schooling and another who has another two years to go, and a third who will be in the Australian special education system for another 8 years, I do not want my children taught by someone who is stressed, tired, exhausted and on the point of overwhelm. And that is ditto for my niece and my children’s children. A well-rested, happy, dynamic and positive teacher who really drives the teaching/learning experience, can’t be expected to thrive in a culture and environment of chronic overwork.
New Edtech can be part of the workload solution
I’d like to say that we have a solution for you in ParentPaperwork, however what I think is more accurate to say is that we can be a part of the solution. One point of the UK story that worries me is that teachers are being shortchanged professional development opportunities because there simply isn’t time to attend them or apply for them. They are missing out on learning about the latest techniques, technologies and peer developments that could be shared and deployed to alleviate their current workload.
The part of the solution that we offer should make both teachers and principals happier. On the student side of the equation ParentPaperwork deals with all the forms that go home to parents requiring responses such as permission forms, rsvp’s and the like. The schools who use ParentPaperwork have found over 150 regular form processes that can be deployed using our platform.
The most important equation is the teacher-student relationship
Anecdotally principals and other education leaders report to members of my team that there are many issues that keep them awake at night but maybe the most contentious is how to best support teachers in their efforts to teach and create and grow positive relationships with students.
Principals are also telling us that they want to know about Edtech solutions that their teachers will use. That means they must solve a real problem and be easy and quick to use. Qualitatively I think we know that no matter how much data and structure you give to the bulk of the student population, the single most important factor in student success is the quality of the relationships they have with their teachers. One outstanding, thoughtful and caring teacher can switch a student who is flailing around struggling to fit in to the school environment, back on to learning, not simply because the teacher makes the content compelling but because they also create a bond of trust and safety and a space to learn. Learning after all is about taking a risk to move position from what one knows now and defending that, to opening one’s mind to a bigger picture and greater potential.
How much time does your staff spend on forms?
If you’re a principal I wonder if you’re aware how much time your teachers spend on some basic forms that are part of school life. How many hours do you think are spent doing the following?
* preparation of forms
* photocopying and distribution of forms
* collection of forms and follow ups
* management of the information – is this re-transcribed into another format?
* collation of information
* concerns about accuracy of the information and following up
* storing and retrieval of form information, when required
Schools are busy places and in any week there will be incursions, excursions, specialist classes and activities that require some kind of permission process to take place.
Real Edtech solutions, not fads
As Edtech entrepreneurs we’re not interested in creating tech bling and products that make a teacher, administrator, or Principal’s working day harder. Our mission is to help schools run more smoothly and to make our contribution towards taking a school paperless. We hope that a byproduct of what we do can help give teachers back a few precious hours a week, hours not spent distributing and collecting and hassling for forms from students. And give Principals, the capacity to know that all forms processes that run their school can be viewed at a glance and reports and analysis generated so that some of the compliance and other issues that keep them awake at night, can be put to bed for good.
If you’re currently part of the ParentPaperwork revolution then congratulations, we’re just getting started and we welcome you to help us make your school as efficient and effective on the administrative side as possible. If you’re not, please consider directing your Head of IT to our site for a demonstration. We are not the whole solution to teacher and principal stress and overwhelm but our current schools customers are finding that we take you a good way there. Time off forms and administration is time given back to the people you work with and to your students. Which in my view, is where best to put your precious time and energy.