Display charts and graphs of parent online form submissions

The online form submissions from parents using ParentPaperwork can now be analysed with charts and graphs. We have reorganised the Parent Slip page and added three tabs – Slip, Responses and Analysis.

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Slip Tab

This displays the Slip preview/overview as before.

Responses Tab

The list of Responses for a Slip that previously hid at the bottom of the page now has its own tab, making it much easier to access, you don’t need to scroll all the way down the page anymore – something a number of people had commented on as being a little annoying.

Analysis/Charts Tab

The Analysis tab will display a chart for each ‘closed response’ question on the Slip. So select lists and checkboxes which have a closed list of answers will automatically have bar graphs created. There is a Print button that will open a new page wiht the charts formatted for printing, one chart per page. You could also screen shot a chart if you need to include it in another document in Microsoft Word or Powerpoint as part of a presentation.

The top chart will always be the ‘Contact Response’ – the mauve field in the Form Template Designer, the main question that must be on all Slips. The rest of the charts will then display in order below.

You might be using ParentPaperwork to survey parents, or capture their orders for fundraising products – but we know that most people respond positively to visual representations of data. It’s fine giving you Excel exports and lists of numbers and values, but a chart offers a simple and effective way of quickly analysing the results of your parent’s online form submissions – whatever the questions you asked.

We’re looking at further opportunities to utlise the data you are capturing and reporting in ParentPaperwork, we believe there’s much more that can we can do to help you understand and interpret the data, and we think everyone will agree this new analysis feature is a great step forward.

 

 

ParentPaperwork now integrates with Denbigh School Administration system

We’re pleased to advise ParentPaperwork now integrates to the Denbigh School Administration system.

Denbigh is a terrific Australian company which specialises in the development of customised administration solutions for educational institutions and other enterprises throughout Australia and the Asia Pacific region.

The new integration means ParentPaperwork can automatically import parent and student data directly from Denbigh, without the need for manual data handling.

We schedule the data sync each night, so any changes you’ve made to parent or student records in Denbigh will automatically transfer to ParentPaperwork. We can also bring over co-curricular activity information to make creating Student Lists in ParentPaperwork really easy.

If you are using Denbigh, we’d love to show you how ParentPaperwork can benefit your school!

ParentPaperwork uses GroupCall’s Xporter system to automate the update of data from your SIMS or CMIS school management database

We’ve recently brought on board our first schools using GroupCall‘s XPorter system to automate the update of data from their SIMS and CMIS school management systems to our platform.

Groupcall Xporter provides an automated solution to securely collect and deliver data to a chosen location or system. The system allows Local Authorities, Academy Groups and 3rd party organisations to define what data is collected and how frequently. Xporter runs in each school to extract the required information from the MIS system and transfer it securely and in a uniform format to the desired location regardless of the source MIS type.

The solution is currently installed in over 17,000 UK schools and is used by over 65 Education Authorities and academy groups, as well as being the data provisioning agent for over 60 3rd party commercial customers – including ParentPaperwork. Once installed, the Xporter client requires no further maintenance as its built-in update facility ensures it is never more than 3-4 hours out of sync with the very latest version of your data extraction specification.

Xporter integration is a fantastic feature of ParentPaperwork. It means that any of the 17,000 schools around the UK and the world using Xporter don’t need to worry about manually handling parent and student contact information -each night Xporter sends us your current parent and student contacts, so any changes you’ve made in SIMS or CMIS are automatically transferred to ParentPaperwork.

Is your school using SIMS or CMIS? Please contact us for more information about how ParentPaperwork + Xporter = easy to use online forms!

The Timetabler can now export student data to ParentPaperwork

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We’re very pleased to announce that the latest version of The Timetabler now can export data to ParentPaperwork. The Timetabler is the most powerful and flexible school timetabling software package around, and is widely used in schools throughout Australia, and many other countries. Their fantastic team has been wonderful in setting all this up.

Please follow these steps to create a CSV format file of student information that you can then import to ParentPaperwork.

Start on the Timetable Development Module Home Page

Click on File > Export Data > Admin System

On the drop down menu of file types, select ‘parentpaperwork.com’

Select an Export Folder location on your computer and click Export

The export file will be created

You should now see your export file in the folder you selected, and you are ready to select the file for import into ParentPaperwork

Data is now exported from ParentPaperwork as an email

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We’ve made a small change to the exporting of data from Slips in ParentPaperwork. The resulting files are now emailed to you, instead of us keeping you hanging around while the data is assembled and compiled into an Excel file.

Wherever possible we try to abstract a user from activities that require more than a moment to complete, and handle the tasks asynchronously, by which we mean don’t hold you up, instead we process the task behind the scenes and provide the results to you when they are ready.

Another example is Importing Data, you upload a list of students or parents to import, we send that off to a processor in our online platform that completes the task, then sends you an email notification when done. Meantime you are free to continue working on other activities within ParentPaperwork.

As of today, if you choose to export the data from either a single Slip, or a number of Slips, we will email you the resulting file instead of showing you a download link within the web site. Usually this is within a minute or so, but if the export system is very busy it means we avoid causing you problems – we know there’s nothing worse sitting staring at a spinning icon on a web page wondering if anything is actually happening.

 

 

Parent Contacts now included in ParentPaperwork Slip exports

We’ve released a small improvement today for the Slip exports, which now include the Parent Contacts for each Student.

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You’ve always been able to export the Parent responses for a permission slip by clicking the Export List button at the top of the Responses list. This creates an Excel file containing all the data about the Slip – the Student Name, Student List, the Response given by the Parents along with any other data fields the Parent completed when they submitted the Response.

As of today the Excel file will include the Parent Contacts for each student. We’ve been asked for this a number of times, and it makes complete sense that the export should include all the information you might need to take with you on an excursion or activity.

Plus, as a bonus, we’ve reworked the export to make it a lot faster, we noticed that sometimes it was taking a few more seconds that felt necessary to generate the Excel and found a way to speed up the file creation so the download link becomes available more quickly.

 

Exporting data from Slips sent from ParentPaperwork in a date range

UPDATE: We now email the file instead of showing you a download link

Did you know you can export data from more than one Slip within ParentPaperwork? This is a handy feature for archiving, analysis and other reporting.

On the Slips list, click the Action dropdown and select Export Slips.

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A window will open for you to enter a date range. These are the dates between which the Slips were sent. For example, you can ask for data from all Slips sent between 17 May and 16 June. By default the dates will be for the past 30 days.

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Click the Export button, the export process will start, be patient for a minute while the data is assembled.

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When the file is ready you’ll be shown a link to click to download the file, it will be in Microsoft Excel format.

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