Display charts and graphs of parent online form submissions

The online form submissions from parents using ParentPaperwork can now be analysed with charts and graphs. We have reorganised the Parent Slip page and added three tabs – Slip, Responses and Analysis.

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Slip Tab

This displays the Slip preview/overview as before.

Responses Tab

The list of Responses for a Slip that previously hid at the bottom of the page now has its own tab, making it much easier to access, you don’t need to scroll all the way down the page anymore – something a number of people had commented on as being a little annoying.

Analysis/Charts Tab

The Analysis tab will display a chart for each ‘closed response’ question on the Slip. So select lists and checkboxes which have a closed list of answers will automatically have bar graphs created. There is a Print button that will open a new page wiht the charts formatted for printing, one chart per page. You could also screen shot a chart if you need to include it in another document in Microsoft Word or Powerpoint as part of a presentation.

The top chart will always be the ‘Contact Response’ – the mauve field in the Form Template Designer, the main question that must be on all Slips. The rest of the charts will then display in order below.

You might be using ParentPaperwork to survey parents, or capture their orders for fundraising products – but we know that most people respond positively to visual representations of data. It’s fine giving you Excel exports and lists of numbers and values, but a chart offers a simple and effective way of quickly analysing the results of your parent’s online form submissions – whatever the questions you asked.

We’re looking at further opportunities to utlise the data you are capturing and reporting in ParentPaperwork, we believe there’s much more that can we can do to help you understand and interpret the data, and we think everyone will agree this new analysis feature is a great step forward.

 

 

Important information about pricing changes for ParentPaperwork

ParentPaperwork CEO and Co-Founder Fiona Boyd reflects on the past two years and outlines changes to ParentPaperwork’s subscription pricing model.

Who would believe it’s been nearly two years since ParentPaperwork started in all earnestness after winning the first Startup Victoria Pitch Competition at the end of August 2014.

We had an early stage platform in beta from late May that year and a couple of trial customers helping us identify how to go about creating the most universal platform we could to replace paper forms in schools, but we really came out of the gate with some gusto after the pitch win.

What I loved most about this business from the beginning was that before one line of code was even written we were talking to our children’s teachers, principals and other school leadership about what issues most mattered to them in terms of compliance paperwork and all the issues of liability around that.

ParentPaperwork as a concept was born in a humble but practical way. Neither of the two co-founders, myself or David Eedle, loved the constant stream of excursion, incursion, rsvp, subject selection, music selection, etc forms that were coming home to us for signing for our three children. In a fit of pique after just one too many forms and a growing belief that schools just wanted to keep Mums busy signing things, I told David to take the form signing job on.

He did. And being an analytical, data driven kind of guy, within a few months he’d collected a stash of forms he’d signed, copied them, and then one Friday pizza night lined them up along the kitchen counter and said ‘I think we need to do this differently.’

David and I have a long history creating businesses together and our most successful venture to date, has been the online community Arts Hub, that we started in 2000 and sold to private investors in 2006. Arts Hub is going to celebrate its 16th birthday in October this year, something we’re very proud of.

Part of what made Arts Hub successful was that the systems David created really made sense to the people using them. The content management system was straight forward and easy-to-use and didn’t require special training. After checking out the limited CMS’s available at the time, most of them costing $2m a year or more to license, we realised we wouldn’t get Arts Hub away unless we built our own technology and in a way that was super easy for our writing team to use. Arts Hub is a jobs and news service for the arts industry worldwide and it was key to its success that content could be created, edited, displayed and published quickly and in a fuss free way.

So my point to David was, go talk to educators and find out what the forms issue is like from the schools side of the equation. We think as parents it’s cumbersome and annoying and easy to lose track of, but is it such a problem from the teacher or school administrator point-of-view? And please don’t develop a technology that is whizzy and cool but doesn’t really make lives easier for the people using it. After many meetings at our children’s schools and others who were willing to give us their insight, David sat down and created the ParentPaperwork platform.

With our first few sales we weren’t really clear what pricing model would work, so we deliberately pitched low and took a stab at pricing around student number tiers. As time moves on and the product has grown in sophistication, functional power and the uses by schools now numbers in the many hundreds, we realise that in order to grow the business and keep adding the new powerful functionality our current customers request from us, we need a better pricing model.

So, from 1 September 2016 we’ll be changing our pricing structure.

The current model is tiered to the number of students in a school and can be quite inequitable if you’re at the wrong end of the tier. Prices can range from $1.45 per student up to $5.00 per student within the current model.

With the new model we’ll be charging a flat per student price of $3.60 per year per module – so $3.60 per student for Parent Slips and $3.60 per student for School Forms.

After testing the new price with current customers and potential new schools we think the price is really attractive and the new model is much fairer.

But some of our current customers are probably thinking, ‘hey, we were at the good end of the pricing tier under the current model and the price works for us.’ Because we’ve had great input from our first few hundred schools that has helped us develop and grow ParentPaperwork in ways that really matter in schools, the team here has decided to grandfather the price of all schools signed before 1 September 2016 and that their price will only ever increase by CPI in the future.

For many of our schools that will mean that as long as you remain a subscriber to ParentPaperwork the price to your school can be as much as one third of the cost of a new school subscription post 1 September 2016.

If there are any schools in your network that you believe have been thinking about signing up to ParentPaperwork but have been sitting on the fence, please consider encouraging them to sign up before 1 September. We’re sure they’ll thank you for not only the cost and labour savings that flow naturally once ParentPaperwork is deployed but also the benefit of getting the best price possible.

I’m happy to take your referrals directly so please don’t hesitate to direct your colleagues to fiona@parentpaperwork.com.

Calculate how much ParentPaperwork can save your school

Paper forms are a major resource and labour expense in schools, and recently we embarked on a quest to create some rough estimates of just how much the cost would be – both cash and to the environment.

If we look across all ParentPaperwork’s customers in 7 countries, on average schools are sending home 30 forms per student per year- so in a school of 1,000 students that’s 30,000 paper forms being managed between school and parents annually, let alone all the paper forms used internally by staff.

In dollar terms the forms sent home to parents for 1,000 students are probably costing you north of $16,000 a year. ParentPaperwork is very significantly cheaper than that.

ParentPaperwork will also obvious substantially reduce paper usage, resulting in strong environmental outcomes.

We’ve created a handy online calculator allowing you to see just how much you could save by using ParentPaperwork’s online forms platform to improve your school’s management processes.

Check out the new calculator!

Canadian schools seek out ParentPaperwork at Connect 2016

Canada’s largest education technology conference and trade show Connect 2016 was held the last week of April in Niagara Falls – a spectacular backdrop to a terrific conference featuring a memorable keynote speech from Canadian astronaut Chris Hadfield.

A large group of EdTech companies exhibited at the accompanying trade show, and ParentPaperwork was proud to be one of the firms selected for the Start Up Alley, a collection of up and coming EdTech startups from Canada and beyond.

The conference included many great sessions, ranging from integrating coding into the classroom to the many ways technology can enhance learning in the classroom.

Looking to the stars

Guest of honour Chris Hadfield took the audience from his childhood dreaming of space, through to his five months as Commander of the International Space Station, including his now legendary rendition of David Bowie’s Space Oddity.

Music has been a lifelong passion for Chris and he recounted what he considers the most remarkable moment in his life, playing guitar in a live simulcast in which 700,000 schools students participated.

He reflected on the powerful way music and technology combined to inspire the next generation of dreamers, explorers and innovators.

Excited about the future

ParentPaperwork in Canada
Setting up for a huge couple of days

The group of companies exhibiting in Start Up Alley along with ParentPaperwork were varied, all with a new twist or take on how technology can be applied in education.

My Effect, founded by a remarkable young woman, helps connect students with volunteering opportunities; 5-A-Day-Fitness (also at BETT in London in January) were showing their innovative fitness programs; while Riipen has a fantastic platform for linking tertiary students with businesses looking for new talent.

There was no shortage of school staff wanting to talk about ParentPaperwork, highlighting yet again how paper forms and manual administration processes are a bugbear in every school, no matter which country.

Representatives from several school boards, ranging from 5,000 to 60,000 students, also sought us out to discuss how implementing an online forms solution could have a major impact across an entire network of schools.

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The spectacular Niagara Falls

Attendees made sure they walked down to Niagara Falls just a few minutes from the convention venue. Truly spectacular, the iconic sight was worth braving the chill, and a wonderful setting for an inspiring gathering of Canadian educators ready to reframe their future.

ParentPaperwork makes an impression at BETT

The BETT Show, held in London each year, is one of the largest education technology tradeshows in the world. It’s big and it’s exhausting.

Originally known as the British Educational Training and Technology Show, BETT has been running for more than 30 years, and attracts more than 35,000 visitors and hundreds of exhibitors. It’s held in the Excel, a vast exhibition hall on the banks of the Thames in the east end of London.

Nothing can completely prepare you for the sheer size of the event – walking from one end of the exhibition floor to the other takes 15 minutes, or longer, as you squeeze past hundreds of people packed along the aisles or hanging around exhibitor stands. Education and technology are rapidly colliding and sparking.

Anyone who is anyone in the EdTech universe is there, including Microsoft, Apple and Google, who each have large elaborate stands carefully designed to reflect their corporate image and brand.

Microsoft is all right angles, pale timber and slick video screens. Google is less formal and incorporates their ‘Google’ colours even into the benches. Apple has dozens of bright young things roaming around in trademark T-Shirts, jeans and runners.

Parent Paperwork at BETT

We spent the four days of BETT working with our UK partner Groupcall and meeting some terrific EdTech firms from all over the world.

Some countries, including Singapore and Israel, had stands showcasing groups of local EdTech firms. The United Arab Emirates had a stand devoted to recruiting British teachers to move to the UAE.

Special credit to Melbourne business Caremonkey who also made the trip. It was lovely to catch up with their founder Troy Westley and I’m hoping he found BETT as productive as ParentPaperwork did.

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The Groupcall stand at BETT was spectacular

Groupcall’s stand was fantastic, one of the largest at BETT, and definitely with the largest video screen, a 9m LED video wall across the back (and yes we played the Star Wars: The Force Awakens trailer a few times late one afternoon!).

The set up was perfect, with multiple seating areas with large computers where you could sit down with a group of school representatives and demonstrate products, as well as free standing touch screens also running the demos.

We even had a visit from Sir Bob Geldof. You may know him as a musician, but he’s also an original investor in Groupcall, and regularly attends to BETT to spend time connecting with Groupcall users and edutech innovators at large.

It was fun watching visitors walk past the stand and do a double take when they saw Sir Bob! (And of course immediately pull out their phone for a selfie).

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Sir Bob dropped by and was mobbed.

For us, it was our first major opportunity to showcase ParentPaperwork’s new integration with Groupcall’s Messenger school/parent communication platform.

We’re proud of this partnership – we’ve baked ParentPaperwork’s Parent Slips module deeply into Messenger, giving schools a seamless experience and all the benefits of replacing the paper forms they exchange with their parents.

I should also mention a fellow partner in Messenger, PEBS (Parent Evening Booking System).

Like us they have deeply integrated their parent teacher interview booking platform into Messenger, and their founder Will Mackenzie came down from Scotland to share time with us. He’s a fabulous guy, and already has hundreds of UK schools using PEBS.

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BETT is a remarkable experience.

I must confess, by the end of the last day my voice was almost gone, and my feet were killing me – I laughed I needed a foot spa to recover!

But this was a brilliant opportunity to talk to hundreds of people about ParentPaperwork, gauge their reaction, and solicit their feedback. We left BETT with a long list of interested school staffers.

Not one that I spoke with (and that was a great many) didn’t see the value of ParentPaperwork.

Once they had their ‘light bulb’ moment and connected in their mind the paper form problem with our solution, their enthusiasm was palpable. We can’t wait to see what happens next!

The Schools Technology Roadshow kicks off on Jersey

The Schools Technology Roadshow kicked off yesterday on the island of Jersey, with a group of local schools attending to learn more about opportunities to use digital technologies in the administration of their schools.

ParentPaperwork’s co-founder David Eedle (pictured) presented a session on using the ParentPaperwork platform to replace paper forms, along with Will McKenzie from Parents Evening Booking Systems, to the group gathered at the Jersey College for Girls.

While some of the schools present do already use various communication tools, the idea of an integrated suite, founded around Groupcall’s Messenger platform, is highly attractive, as it means dispensing with disparate software and instead enjoying best of breed technology accessed via a single sign on and easy integration to student and parent databases.

The next Roadshow is at Chulmleigh Community College in Devon on Wednesday 25 November – you can register now, it’s a free event. Or download a brochure.

ParentPaperwork announces new partnership with leading UK education technology company Groupcall Limited

New partnership sees ParentPaperwork available to more than 5,000 UK schools via Groupcall’s Messenger platform.

Melbourne-based start-up ParentPaperwork’s online forms platform will soon be available to more than 5,000 schools in the United Kingdom via a partnership with leading UK education technology company Groupcall Limited.

Groupcall Messenger is the system of choice for over 5,000 Primary and Secondary schools within the UK and Europe. Messenger is an on-line system that allows schools to send personalised text, voice or email messages, printed letter, via the Groupcall Xpressions app and even tweet instantly to parents, staff, students or other contacts in a variety of languages for a low annual subscription fee.

Now for the first time Messenger schools will also be able to distribute online forms to parents and capture data and responses using ParentPaperwork’s user-defined form templates. ParentPaperwork’s sophisticated platform is deeply integrated into Messenger, meaning a single login gives access to all of the features of both Messenger and ParentPaperwork within one seamless interface.

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Using ParentPaperwork school staff can create and send online forms to 50 or 5,000 parents in a matter of minutes; with analysis showing close to 60% of parents return their online forms within 24 hours. Information is stored in a secure data centre and any form can be retrieved in seconds, no matter how long ago it was submitted.

ParentPaperwork CEO Fiona Boyd says this is a significant opportunity for her start-up:

“A key element of our growth strategy is to form strong relationships with key players in a range of markets around the world. We’re extremely pleased to have secured this partnership with Groupcall, and bring the ParentPaperwork platform to such a large captive market of school customers. It’s an exciting opportunity, the Groupcall team have been terrific to work with, and we’re looking forward to a continuing close relationship as we work together to welcome thousands of UK schools to ParentPaperwork.”

An marketing road show kicks off in late November to commence introducing ParentPaperwork to schools in a number of locations around the UK.

About Groupcall

Launched in 2002, Groupcall provides communication and data solutions to the education, public and private sectors. Groupcall is one of the education sector market leaders with its parental communication system, Groupcall Messenger, which is currently used in more than 5,000 schools throughout the UK and Europe. Co-founded by Sir Bob Geldof, Groupcall’s product portfolio comprises of Messenger, Emerge, Xporter and Alert. Groupcall was initially created to improve general and emergency communication between a school and its parents. Since then, Messenger has proven to successfully reduce unauthorised absences in schools, as well as improve parental engagement and lower costs. It is their communication solution which provides the technology behind the enhanced Child Rescue Alert system in the UK.

About ParentPaperwork

ParentPaperwork is an Australian software-as-a-service online forms platform for schools. ParentPaperwork’s mission is to replace paper forms in schools around the world by providing an online solution that enables schools to capture, manage and report data from across their enterprise. Schools in half a dozen countries use ParentPaperwork to improve productivity and efficiency and enhance parental engagement. For more information, and a free trial please go to www.ParentPaperwork.com.

More information:

David Eedle    +61 (0) 419 876 942
david@parentpaperwork.com

ParentPaperwork joins the Schools IT Roadshow around the UK

ParentPaperwork will be part of the Schools IT Roadshow around the UK in coming months, kicking off on Jersey on 18 November, presenting a range of tools and services to groups of schools that can assist in improving efficiency and productivity.

Today, access to technology and IT, both in the home and at school is more prevalent than ever. We now use apps, where once we might have used websites and the hardware we use is changing from desktops to smart phones and tablets. IT influences our daily lives, and teachers and students naturally bring these influences with them into school.

This opens up great possibilities to improve the way schools engage with parents, students and staff through communications, surveys and events such as parent’s evenings.

To help you with this, three IT providers, Groupcall, NetMedia and ParentPaperwork have launched a roadshow of school based meetings to guide local schools in how technology is evolving and improving the running of schools and helping to cut costs and increase efficiency. The three businesses cover:

Communications: Groupcall helps schools communicate and engage with parents, students and staff quicker, through Messenger and help staff with registration, reporting and analysis through Emerge.

Events: NetMedia helps schools to connect better with parents through more effective parents evening, using the Parents’ Evening Booking System.

Forms and Surveys: ParentPaperwork enhances parental engagement and helps schools to free up time through online forms and surveys replacing notes in book bags and flyers handed out at the school gate.

If you are looking at ways to improve parental engagement, communication and deliver cost savings and efficiencies in your school, then why not explore a number of areas of opportunity at The Schools IT Roadshow:

Channel Islands: Jersey – Wednesday 18th November, @ Jersey College of Girls, Le Mont Millais, St Saviour, Jersey C.I. JE2 7YB

South West: Devon 25.11.2015 @09:00

North West: Manchester 3.12.2015 @09:00

East London: Waltham Forest 27.01.2015 @09:00

North Midlands: Nottingham 10.02.2015 @ 09:00

Register to attend one of the roadshow meetings

Explore what is happening with technology in schools, and find out, what is helping them to cut costs, improve efficiencies and ultimately help to drive parental engagement, student attainment, and achievement.

Register today to find out more: http://schoolsitroadshow.eventbrite.co.uk

ParentPaperwork announced as one of the 23 innovative Australian tech companies

Thank you!

To our loyal Parent Paperwork schools and those who’ve given us a go because you know why it’s important to remove paper forms from your school, we’d like to say a big Thank You!

Parent Paperwork has just been announced as one of the 23 innovative Australian tech companies who’re presenting at the 2015 Tech23 event in Sydney on November 17.

Sponsored by government, venture capital, CSIRO and private industry this is an event that acknowledges the role of innovation in our economy.

We’d like to thank you because in the education sector, you are the thought leaders and innovators who have used Parent Paperwork to save your school time and money and to improve engagement with parents. Whilst other schools just think about what they could be doing, you’ve taken action. Thank you.

To read the media release, click here.

ParentPaperwork has moved house to St Kilda

We’re moving today into our new office, on Wellington Street in St Kilda, Melbourne, opposite Albert Park (great for walks at lunchtime). There’s plenty of natural light, heaps of space to expand, and all new fitout – in fact they haven’t installed the kitchen yet, but we’ll rough it for now!

Our new street address is:

Level 1
3 Wellington Street
St Kilda VIC 3182

Feel free to come and say hello!