Send Slip and Broadcast notifications to school staff members

Communication within a school is very important, to ensure activities and resources are coordinated to the best possible effect. ParentPaperwork already significantly improves the availability and sharing of information throughout a school, starting with providing an aggregated view of all the online forms and broadcasts moving between school and parents and students, plus via our approval workflows and notifications.

We’ve now added a much-requested feature – sending notifications about Slips and Broadcasts to any nominated staff member, or groups of staff.

When you set up a new Slip or Broadcast you can nominate individual staff members or groups of staff to receive a notification that the message has been sent, along with a link to view the Slip or Broadcast.

In the ‘Send copy to Users/User Groups’ field start typing the name of a User or a User Group, and select the correct one from the drop down search results.

You can choose any number of Users and/or User Groups.

Select Users or User Groups

When the Slip or Broadcast is sent out, an email notification will now also be sent to all of the Users you have selected.

Email Notifications

The link in email will open to a read only preview of the Slip or Broadcast.

preview of the Slip or Broadcast

An easier way to select Student Lists for Slips and Broadcasts

The current Student List selector has been a little problematic for schools with many Student Lists, so we have added a ‘typeahead’ box at the top of the box displaying available Lists on the left side. Simply start typing the name of the List you are looking for and the available options will automatically filter to reflect the text you enter.

It’s a easy way to quickly locate the Student List you need amongst dozens or hundreds.

Obviously it’s important to have your students organised in way that makes sense for your school, and then be able to select those via the Student Lists when you wish to send out a Slip or Broadcast.

Some of our larger ParentPaperwork schools over time have amassed a great many Student Lists. Others are maintaining a large number just day to day because we are not just pulling Year Levels, Home Rooms lists from their student database, but subject classes, co-curricular and others. The new typeahead feature makes finding and selecting Lists super simple.

The same works in reverse, if you have selected a large group of Student Lists you can locate one to remove from the Slip/Broadcast by typing the name of the desired list into the box at the top of the right hand column of selected Lists.

 

Send Parent Slips forms to individual Students as well as Student Lists

We’re celebrating the start of a new week with a great new feature in ParentPaperwork – the ability to select individual Students for a Parent Slip as well, or instead of, the traditional Student Lists.

Ever since ParentPaperwork launched we’ve held firm to the principle that we send Slips to groups of Students, it always made sense when we thought about the ways paper forms are used in schools for group activities like excursions and field trips.

However, as more and more schools sign up for ParentPaperwork, the more ways they are finding to use the system to solve paper-based communication tasks. Over the past couple of months we’ve had schools in several countries ask us why we are so tied to Student Lists, and why can’t they just select a couple of Students and send out a form? That feedback made us reflect, and come to the conclusion there really wasn’t any reason! And so we’ve made the change.

As of today you can now send a Parent Slip, or a Broadcast, to any combination of Student Lists and/or individual Students. When you add a new Slip or Broadcast you will see the usual Student List selector, and a new field to select Students. Just start typing the name of the Student and a list of suggestions will display, click the name of the Student to add them to the recipients list.

select-students-for-slip

In all other ways the Parent Slips and Broadcasts work the same, the individual Students will be displayed on the lists of Responses and Statistics along with any Students from selected Student Lists.

You can even send a Slip or Broadcast to a single Student, there’s now no requirement to select a Student List at all.

It’s a source of pride to us that ParentPaperwork’s ongoing development is in direct response to the needs and desires of our schools – and this new feature is a great example of what happens when customers put forward ideas that resonate with other schools – because we are always listening and will always adopt great innovations that will be of benefit to the whole ParentPaperwork community.