6 simple reasons to invest in digital data management

tower of playing cards falling

Non-educational businesses commonly have larger swathes of staff dedicated to the disciplined management of records and data. It’s rarely an option for overtaxed schools with other priorities. But it’s becoming too important to put off.

Schools are in a position to lead in this area. Student data represents a uniquely sensitive batch of data-sets. Protecting and defending this information, not to mention using it to optimally enhance student experience, is central to the modern educational mission.

Here are some simple, but critical, benefits of modernising your data management:

1) Security

While digital systems aren’t immune from risk, they’re considerably more reliable than physical document distribution, where human error is given and risk of information going rogue is high. The security provided through a fit-for-purpose data management system protects personal and organisational liabilities. That trust translates into better relationships with staff and parents.

2) Lower overheads

A modest initial investment pays for itself quickly when you add up the staff and production time involved in paper-based data management. Reduce duplication of effort and output, collect and distribute more information in less time, and no don’t pay for paper, photocopying or other unnecessary costs.

Read more: How much does paper cost your school?

3) Redundancies & fail safes

If your system for capturing, holding and retrieving data is robust with distributed access, you’ll have built in buffer if something goes awry. No single individual becomes a single point of failure if they’re not available, and electronic triggers can protect you against a range of likely (or unlikely) scenarios.

4) Productivity

Quicker and more trustworthy access to information boosts workflow productivity. Productivity has a flow on effect, opening up more opportunities to improve other common processes. Getting to the end goal speedily gets notices – staff and parents both will appreciate not waiting around to complete a task or validate that a task has been completed.

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5) Permissions

Getting a smart, digital information management system in place means you can create different layers and levels of access to suit your organisational needs. This means more can get done, work can scale while still minimising risk, and you can empower your people without compromising standards or safeguards.

6) Piece of mind

At any given moment, can you isolate a piece of key information about a student, and guarantee that information is timely and accurate?  You can’t afford to answer no.

For businesses, good digital record maintenance is an opportunity. For schools, it’s that and more. It’s a chance to work smarter and get more out of information on hand. But it’s also a chance to put distance between educators and overly manual processes, and return to human-to-human conversations.

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