Schools doing great things – Carmel College

Photo: aerial view of Carmel College, with Lake Pupuke in the foreground, and the Hauraki Gulf and Rangitoto Island in the background.

Carmel College
Location: Auckland, New Zealand

Carmel College is an integrated Catholic school for girls from Y7 to Y13 on Auckland’s North Shore in New Zealand, founded by the Sisters of Mercy in 1957. As a Mercy school, it is governed by the five core Mercy values of care of the poor and vulnerable, compassion, justice, service, and respect for human dignity.

Carmel is fortune to have great teachers and students who are hardworking and enjoy success academically, as well as in a wide range of co-curricular activities. The Carmel community is proud to be actively involved in the wider community, helping to support services such as De Paul House and Hospice.

Given Carmel College has been an all-star ParentPaperwork user for over a year, we asked the Personal Assistant to the Principal, Deborah Goudie, to take a moment out of her busy schedule to tell us about Carmel and how they are using technology, specifically ParentPaperwork.

ParentPaperwork: You’ve been in your role at Carmel College for five years, Deborah. What have been your fondest memories so far?

Deborah Goudie: “Experiencing the students on mass is something quite special. Throughout the academic year, there are a number of occasions when the whole school assembles, such as for the Dedication Mass at the start of the year. There is a great sense of community and positive energy at these events.”

When and how did you come to hear about ParentPaperwork and what appealed to you about the platform?

“About this time last year, an email was received by the college giving a brief synopsis on how ParentPaperwork worked and advising that David Eedle [CTO of ParentPaperwork] would be visiting Auckland if we would like to meet him. The possible benefits from ParentPaperwork seemed too good to miss out on, so we took him up on his offer.”

Would you say that Carmel College is using ParentPaperwork in any unique way?

“I can’t say that we’re using the system in a unique manner, as such. One of the unexpected spinoffs is that parent email addresses are now kept up-to-date. Feedback from parents and teachers has been positive too.”

From your experience of ParentPaperwork, do you have any advice for other users?

“Depending on the student management system that schools use, it is important to have lists set up in SMS that can be pulled into ParentPaperwork. This reduces double entry.”

“I would also say, if you have a problem, do not hesitate to email ParentPaperwork because response rates are excellent and, even if we don’t get the answer straight away, ParentPaperwork always pulls out all stops to sort the issue as quickly as possible.”

How do you see the future of technology in your school?

“Technology in schools is well-embedded now. The New Zealand Ministry of Education has indicated they will be incorporating digital technologies into the curriculum in the next year from Y1 through to Y13.”

“ParentPaperwork is now how we do business at Carmel College. Other technologies used are based on the Google platform, such as Google Classrooms and Google Forms.”

What would you say are the biggest challenges for educators in terms of technology?

“Internet security, educating students about appropriate use of technology, and guiding them to optimise the benefits from technology.”

If the magic teacher fairy could grant you three wishes, what would they be?

“Wish number one would be not having to send out so much paperwork in the first place. Then I’d like to have people respond when we do send out the paperwork and really need an answer.”

“Also, reducing the bureaucratic workload would be a big one, such as all the reports for various agencies and stakeholders.”

“However, seeing the students grow, almost exponentially with developments in digital technologies is exciting. Students are creating adaptations, applications and their own opportunities – in some cases, writing their career paths.”

www.carmel.school.nz

Announcing the ParentPaperwork Activity Care Module

ParentPaperwork has cemented a reputation as the world’s most powerful and comprehensive online forms platform for K-12 schools… and it just got even better for student care. 

We’re taking the work out of taking care of your students. 

We are very pleased to announce the availability of a series of significant updates to ParentPaperwork’s paperless school system, which we are calling the Activity Care Module.

The Activity Care Module is like having another pair of hands in your school office, or with you when you’re out in the field on an excursion.

From the event planning form to the educational needs assessment form, risk assessment form, cost analysis form, parent/student permission forms – and now the Activity Care Module – we’ve completely closed the loop in terms of the forms administration of any school activity.

The Activity Care Module is an essential tool from the start to end of an activity, as well as in the event of an emergency.

New Activity Care information in the Student record

We’ve added a dedicated section in the Student record to store health and care information about your students – emergency contacts, medical conditions, immunisations, allergies – whatever information you consider critical.

As we do already for your existing data, ParentPaperwork can automatically bring this information in from your student management system, and you can use these as fields in your online forms.

Student Care Information available in an easy offline and online format

ParentPaperwork can import your students’ photos, highlight at-risk students and ensure you have the right information available, at the right time and in the right place.

When the occasion comes for an excursion or field trip, you can download a comprehensive record for each child.

Track Activity Attendance

We know that marshalling groups of students off-campus can be like herding monkeys, yet it’s important you record which students are present without having to fumble for a pencil and clipboard.ParentPaperwork lets you record attendance for each student for each activity via a dedicated mobile-friendly page – you could literally be standing at the bus door checking off students using your phone.

ParentPaperwork lets you record attendance for each student, for each activity, via a dedicated mobile-friendly page. You can literally be standing at the bus door checking off students using your phone.

Parents Review Care Information via your Parent Portal

Schools already love our integrations with their parent portal, whether it’s via Schoolbox, SEQTA or a bespoke portal. Now parents have access to review their child’s health and care information as well.

Automated pre-activity Reminder Emails

ParentPaperwork will automatically send reminders just before an activity, with links to the full information in ParentPaperwork, plus the dedicated mobile-friendly page to mark attendance.

Slip Notes

We know there is all manner of information associated with planning an excursion, field trip or, indeed, any activity for your students. So we’ve added a new Notes function to your Slips. Each staff member can record their Notes in a convenient timeline, available to all the staff associated with the Slip.

Each staff member can record their Notes in a convenient timeline, available to all of the staff associated with the Slip.

Control Staff access to Student Care information

A student’s health and care information often contains highly personal and, sometimes, very sensitive information. We have added a new set of permissions so you can control which staff can edit and view this information.

Student Record Audit Log

Privacy, security and accountability are key to ParentPaperwork’s paperless online forms platform, and so we now give School Administrators access to a complete and detailed audit log of not just the changes and updates for a Student’s information but also which staff have viewed the information.

Free to Current Customers

And here’s the best news of all…

The Activity Care Module is free to all existing customers. Plus, it’s free to new customers who sign up before the end of 2017.

Contact us now to stop herding the monkeys. Enable ParentPaperwork’s Activity Care Module in your school today.

ParentPaperwork nominated for Best National Digital Solution in World Summit Awards

ParentPaperwork has been nominated as Best National Digital Solution for Australia in the international World Summit Awards, selecting digital innovation with impact on society.

With this nomination, ParentPaperwork qualifies for evaluation by the WSA Online Jury 2017 among a further 391 international nominations.

The World Summit Award continues to showcase the full gamut of digital innovation – from Mexico to New Zealand, from Qatar to Germany. In the WSA nominees 2017, we can see the richness, diversity, future and innovation of digital solutions on a global scale, and evidence of how digital technology can improve society on each corner of the world.

These nominees have been selected carefully by the WSA National Experts from more than 178 UN member states, who nominate up to eight projects for each country – one for every WSA category. From this point forward, nominees will be evaluated based on seven fundamentals criteria: Content, Functionality, Design, Technology, Innovation, Impact and Global/UN value.

Given the processes to evaluate and accept a nominee, a nomination to the WSA is already an award in itself – the qualification to compete and compare on an international level, as well as being the best practice in digital solutions nationally.

About the WSA
The World Summit Award is a global initiative within the framework of the United Nations World Summit on the Information Society (WSIS). WSA is the only ICT event worldwide that reaches the mobile community in over 180 countries. WSA highlights digital content improving society and focuses on local content with global relevance.

Visit the WSA at www.worldsummitawards.org, or on Facebook and Twitter using the hashtag #WSA17

Media Contact World Summit Award:
Manuela Wagner
Network Development & Communications, World Summit Awards
manuela@worldsummitawards.org
+43.660.630408.7

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